Privacy Policy

1. Who Is Responsible for the Processing of Personal Data

Tretiakov Consulting is a personal advisory practice operated by ILLIA TRETIAKOV, an individual professional based in Brussels, Belgium.

For the purposes of applicable data protection law, ILLIA Tretiakov is the data controller in respect of any personal data processed through this website or in connection with related professional communications.

Contact: info@tretiakov.consulting

2. Scope of This Statement

This Privacy Statement applies to personal data collected through this website and through related business communications, including the website contact form, direct emails, telephone calls, and business meetings or professional interactions.

It is designed to reflect the requirements of the General Data Protection Regulation (GDPR) and other applicable data protection laws relevant to the operation of this website and the processing of personal data in connection with it.

3. What Personal Data Is Collected

Most personal data processed in connection with this website is collected when individuals choose to provide it directly and voluntarily — for example, by submitting the website contact form, sending an email, calling, or sharing information during a business meeting or professional discussion.

Depending on the nature of the interaction, this may include:

·       Full name

·       Email address

·       Phone number

·       Company name and job title

·       The content of a message, enquiry or request

·       Other professional or business information voluntarily shared

In addition, limited technical data is collected automatically when the website is accessed, including IP address, browser type, device information and standard server log data. This data is generated by the hosting infrastructure and is not used to profile individuals or to make decisions about them.

We do not intentionally collect special categories of personal data as defined under Article 9 GDPR. Please do not submit such information through this website.

4. How Personal Data Is Collected

Personal data is collected through the following means:

·       The contact form on this website, when submitted voluntarily

·       Direct emails sent to the contact address published on this website

·       Telephone calls and voicemail

·       Business meetings and professional conversations

·       Automatic server-side logging by the website hosting infrastructure

We do not purchase personal data, extract it from third-party databases, or collect it without a clear and direct professional context. Most personal data processed in connection with this website arises from direct professional contact initiated by the individual concerned.

5. Why Personal Data Is Processed

Personal data is processed only where it is relevant to a legitimate professional purpose, including:

·       Responding to enquiries, messages and requests for contact

·       Assessing whether a professional discussion or advisory engagement is appropriate

·       Delivering advisory services where a professional engagement exists or is being discussed

·       Maintaining professional correspondence and follow-up

·       Ensuring the basic technical operation, security and integrity of the website

·       Complying with applicable legal, tax, accounting or record-keeping obligations

6. Legal Bases for Processing

Personal data is processed only where a lawful basis under the GDPR applies:

Responding to enquiries and professional contact requests is processed on the basis of legitimate interests (Art. 6(1)(f)).

Pre-engagement discussions and steps prior to a potential advisory engagement, where applicable are processed as steps prior to entering into a contract (Art. 6(1)(b)).

Delivering services under a professional engagement is processed on the basis of performance of a contract (Art. 6(1)(b)).

Ongoing professional communications are processed on the basis of legitimate interests (Art. 6(1)(f)).

Website security and technical operation are processed on the basis of legitimate interests (Art. 6(1)(f)).

Legal, tax and compliance obligations are processed on the basis of a legal obligation (Art. 6(1)(c)).

Non-essential cookies, if introduced in the future, will be processed on the basis of consent (Art. 6(1)(a)).

Where processing is based on legitimate interests, those interests are the operation of a professional advisory practice, the ability to respond to individuals who have made contact, and the secure operation of this website. These interests do not override the fundamental rights and freedoms of data subjects.

7. Sharing of Personal Data

Personal data is not sold. Personal data is not disclosed to third parties for their own marketing or commercial purposes.

Personal data may be shared only in limited and necessary circumstances:

·       With the website hosting provider, which processes technical data as part of operating the website infrastructure

·       With professional advisers such as an accountant or lawyer, where strictly necessary in connection with a specific legal, tax or compliance matter

·       With competent public authorities where disclosure is required by law or in response to a lawful request

Where third-party providers are involved, they access only the information necessary for their specific technical or professional role and are expected to handle it under appropriate confidentiality and data protection obligations.

8. International Data Transfers

Where any service provider involved in the operation of this website or related professional communications processes personal data outside the European Economic Area, any such transfer will be subject to appropriate safeguards as required under applicable data protection law, including Standard Contractual Clauses where relevant. At present, this website is hosted within or through infrastructure that may involve processors located outside the EEA.

Further information regarding any specific transfer may be requested by contacting us directly.

9. Data Retention

Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected, or as required by applicable law:

Enquiry and correspondence data is retained for a limited period necessary to manage the communication and any reasonable follow-up, typically up to 12 months from last contact.

Client and mandate-related data is retained for the duration of the engagement plus any applicable professional or legal retention period, typically up to 5 years.

Legal, tax and accounting records are retained as required by applicable law, typically up to 7 years.

Technical website and server log data is retained in accordance with hosting provider practices.

When personal data is no longer required, it is deleted or rendered irreversibly anonymous.

10. Your Rights

Under the GDPR and other applicable data protection law, you may have the following rights in relation to your personal data:

·       Access — to request confirmation of whether your data is processed and to receive a copy

·       Rectification — to have inaccurate or incomplete data corrected

·       Erasure — to request deletion where data is no longer necessary or processing is unlawful

·       Restriction — to request that processing be limited in certain circumstances

·       Objection — to object to processing based on legitimate interests

·       Portability — to receive your data in a structured, machine-readable format where applicable

·       Withdrawal of consent — at any time where processing is based on your consent, without affecting the lawfulness of prior processing

·       Complaint — to lodge a complaint with a competent supervisory authority (see Section 13)

To exercise any of these rights, please contact: privacy@tretiakovconsulting.com

A response will be provided within 30 days of receipt of a valid request.

11. Cookies and Technical Website Data

This website uses only the technical cookies and server-side processing necessary for its basic operation, security and performance. No analytics platforms, advertising networks or tracking tools are currently in use.

If non-essential cookies or analytics tools are introduced in the future, this section will be updated accordingly and any required consent mechanism will be implemented.

12. Data Security

Reasonable technical and organisational measures are applied to protect personal data against unauthorised access, misuse, loss or disclosure.

No website, email system or online communication channel can be guaranteed to be entirely secure. If you have concerns about the security of information you have shared, please contact us directly.

13. Complaints and Contact

For any questions relating to this Privacy Statement or to the handling of your personal data, please contact:

privacy@tretiakovconsulting.com

Nothing in this Statement affects your right to lodge a complaint with a competent supervisory authority. As this practice is based in Belgium, the relevant authority is:

Belgian Data Protection Authority
*(Autorité de protection des données / Gegevensbeschermingsautoriteit)*
www.dataprotectionauthority.be

If you are located in another EEA member state, you may also contact the supervisory authority in your country of residence or place of work.

14. Changes to This Statement

This Privacy Statement may be updated from time to time to reflect changes in legal requirements, website functionality or professional working practices. The current version will always be published on this page with the date shown above.